What to Expect When Working With an Event Staffing Agency

Great event workers play a pivotal role in creating unforgettable guest experiences. PeopleReady shares how you can succeed in staffing events, including the benefits of working with an event staffing agency.

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Great event workers play a pivotal role in creating unforgettable guest experiences. That’s why PeopleReady is dedicated to helping you find the ideal staff for your upcoming events. In this article, you’ll discover:

  • What a staffing agency will consider when staffing for events
  • The benefits of working with an event staffing agency
  • Tips for finding the right event staffing agency for you

What a staffing agency will consider when staffing for events

Before reaching out to an event staffing agency, you should determine what you need from your event team. Here are some things that you will consider together when it’s time to hire event staff:

Types of event workers

Events demand a wide range of roles with different responsibilities. So, it’s crucial to build a well-rounded team capable of handling various tasks. You’ll want to seek specific skills and relevant experience to ensure your event’s staffing success. For instance, certain roles like bartenders and kitchen staff may require specific credentials.

Workforce size

Different events have different staffing needs. Consider factors such as venue size, event duration and guest count when determining the size of your workforce. You should also review your past records for similar events you’ve organized to get an estimate of how many workers you’ll need.

Skill fit

Succeeding in the events industry requires specific soft skills. Most importantly, candidates should prioritize teamwork. They should also be skilled at staying organized, even during busy times. Additionally, strong communication skills are essential for interacting with both guests and coworkers.

Potential rewards and incentives

Incentives can serve as a key motivator for your event staff, helping them stay on-task and maintain focus. Many venues grant workers access to the event in their off hours or offer other incentives such as gift cards or paid lunches. Adding incentives can also help increase your number of applicants.

To discover additional insights into staffing for events, be sure to explore our article offering valuable tips for ensuring event staffing success.

The benefits of working with an event staffing agency

Whether you’re looking to hire concession workers, ushers or ticket takers, the success of your event relies heavily on dependable employees. Given all your other responsibilities, partnering with a staffing agency can be to your advantage. If you’ve never worked with a staffing agency, here are some of the benefits you can expect.

Events expertise and experience

Event staffing agencies bring a wealth of experience in filling live event jobs, providing unique industry insights that general staffing agencies often lack. This expertise enables you to find the ideal workers quickly and easily.

Flexible event staffing solutions

Having the flexibility to scale your workforce depending on factors like the size and duration of the event is crucial. Event staffing agencies provide part-time and temporary workers who can accommodate your unique schedule, so you have the right workforce size at any given moment. Their team will work with you to create a staffing strategy that’s tailored to your business and the events that you host.

A stronger candidate pool

An event staffing agency knows that the event workers needed for a business conference differ from those needed for a sporting event. From food service jobs to event set up jobs and other roles, they can provide workers who have skills that fit your specific requirements.

Local staffing service and support

A staffing agency with a local presence understands the unique staffing challenges of your area. As a result, they can provide customized solutions, whether you do business in a city or a more rural area. Additionally, staffing agencies often team up with local community groups to broaden your candidate pool.

Higher quality hires, lower risk

A staffing agency will vet potential candidates, ensuring that your event workers have the necessary skills and experience to get the job done right. Plus, staffing agencies can manage various administrative tasks, including onboarding, payroll and compliance. This helps you put the right team in place while avoiding issues such as employee misclassification.

Tips for finding the right event staffing agency

When you partner with an agency staffing for events, you work together to figure out the best way to fill your special event jobs. Here are some of the things to look for so you can find the right event staffing agency for you.

Record and reputation

An event staffing agency’s record and reputation demonstrate the quality of services they provide. If they have a record of supplying great candidates, you can trust that the workers you receive will be reliable. Plus, if the staffing agency has a strong reputation, working with them can provide a competitive edge by giving you access to the best workers.

Industry knowledge

Specialized staffing agencies understand the events industry, including the unique challenges and trends that impact your business. As such, they are experts at finding great venue staff who can meet your needs. They know exactly what to look for and, through their network of contacts, where to find the best candidates.

Emergency staffing support

Unexpected absences and other circumstances may leave you understaffed at the last minute. In the event of urgent staffing needs, even on the day of the event, the staffing agency should have a well-defined plan to provide replacement workers fast.

Local presence

An event staffing company often has established connections and networks within your area, which allows them to provide insights and knowledge about current hiring trends. Being part of your community also enables them to respond more quickly to your staffing needs. They can send workers on short notice, which is crucial for filling last-minute vacancies or addressing unexpected staffing needs.

Safety and compliance

The ideal event staffing agency has a dedicated team well-versed in employment law and compliance. Their knowledge and expertise on topics such as employee misclassification helps minimize risks, ensuring events run smoothly and avoiding potential issues. As a result, you can guarantee a stress-free event experience.

How PeopleReady makes staffing for events easier

From stadium jobs to arena jobs and anything in between, PeopleReady can help you staff for success. Our local presence in hundreds of markets across the U.S. means you have event workers nearby and ready to get started quickly. Since your staffing needs can change at any time, our JobStack app and our dedicated support team make it easy to hire event workers in your area.

PeopleReady has workers available for a variety of event staff jobs, including:

  • Banquet servers
  • Bartenders
  • Cashiers
  • Concession workers
  • Event setup assistants
  • Parking attendants
  • Ushers and ticket takers
  • And more!

If you’re wondering, “Do you have an agency staffing for events in my area?” check out our locations page.

Need event staffing support?

PeopleReady, a TrueBlue company (NYSE: TBI), specializes in quick and reliable on-demand labor and highly skilled workers. PeopleReady supports a wide range of industries, including construction, manufacturing and logistics, retail and hospitality. Leveraging its game changing JobStack staffing app and presence in more than 600 markets throughout North America, PeopleReady served approximately 83,000 businesses and put approximately 226,000 people to work in 2022.